The Document Drop extended

The Document Drop provides an easy way to attach documents to a students profile in ClaSS and have them stored for future reference. This has been available until now within the Enrolment section and therefore only available for use by the Admissions team.

The Document Drop upload area is available both in the Background and Enrolment sections for a student.

The Document Drop has now been extended to include the Backgrounds section. Meaning both administration and teaching staff can make use of this facility. Simply dragging a document from your Desktop to the drop area shown above uploads the document to the Document Drop file store and links that document to the Background entry.

The Documents are listed alongwith the Background entry.

The documents are then stored, linked to the Background entry, for future reference by any member of staff with the appropriate access.

Comments and Incidents in one.

Writing comments and incidents has been merged into one simpler workflow. This means the shortcut “I” next to a student’s name is gone and only the “C” for comments remains. One place to click to record something and a single place to look to see what is being said about a student.The comment screen now gives an integrated timeline of Comments, Incidents and Merits for students. To add something new use the “New” button at the top of the page.

The form to complete will be recognisable from writing Comments but with added options appearing depending upon whether the Comment type is made Positive or Negative.

Both Incident and Merit forms are optionable.

If they are used then the Merit will become included in totals as before and the Incident, if left open, is part of the action tracking system for further sanctions.


Early Years’ Profiles and Charts

Some of our Partner schools have been trialling the new Foundation Stage Profiles for Early Years since late last year and now have lots of profile data to work with. The revised framework covers children from 24-36 months, 36-48 months and with final Early Learning Goals at the end of the Key Stage. They will not be adopted in the UK untill September but we have used an early draft of the profiles to helpĀ  our schools prepare well in advance.

Observations of a child are recorded by ticking off observations in the MarkBook using the “EEE” criteria of Emerging, Expected and Exceeding.

The statements within an age range are organised under the three prime areas for development (Communication and Language, Physical Development, Personal Social and Emotional Development) and the four specific areas for learning (Literacy, Mathematics, Understanding the World, Expressive Arts and Design). An overview sheet for the whole class is available with coloured boxes indicating the degree of completeness in each area with Dark Green, Green, Yellow and Pink indicating 85%, 60%, 35% and 10% as Exceeding respectively.

Click to enlarge the EYFS residual sheet.

Clicking a child’s name in the sheet will provide a star chart of an individual’s total scores for each of the areas (in Green below) overlaid on the mean scores for the whole class (in Blue). Each axis in the plot represents one of the areas.

The star chart provides a very easy way to spot strengths and possible weaknesses for a child. While the overall figures in blue may highlight areas which need to receive more attention and time in the classroom for the group as a whole.


Traffic light indicators for student progress

The assessment profiles are a way of grouping related assessments in the MarkBook and providing tools to analyse the results. A new tool available with release 1.0.17 of ClaSS provides an immediate and colourful indicator to spot when students attainment moves forward or sometimes drops back.

Trafic light progress indicators

Key Stage 3 assessment profile with traffic light indicators

The column to the right is their baseline attainment from the previous year the and blue column to the left gives a measure of the amount of progress between that and the most recent assessment to date. The new feature adds a comparison between each assessment column and the one before with Green for improvement and Red for a drop. The result is immediate and effective.

In the above example the profile is working with National Curriculum Levels but the same method could be applied to any assessment scheme designed to show incremental progress over time.

Thanks go to staff in a number of ClaSS schools, including Lynn in Amsterdam and Graham in Prague, who have made suggestions for this new feature.

Sharing Comments with parents

The comments in ClaSS find many and varied uses in different schools. They prove popular because they are a quick and easy way to record incidental bits of information about a student for future reference and without any extra effort to share that information with other staff.

Now its just as easy to use those comments to communicate with parents, to send home timely information about a student’s activities, behaviour or academic information in school. A “Share with parents” option is now available on the comments form to any staff who have responsibilities at the year level or above.

Share with parents optionThe option can be used to share comments from other teachers once they have been reviewed for correctness. They are marked as shared in the InfoBook list in ClaSS:

Comments in ClaSS from teachers

In ClaSSic the same comments are available to parents under the new Comments link:

ClaSSic index page

The comments are displayed for the parent with the profile photo of the teacher posting alongside and with the option to write a reply comment by clicking on the title line:

Comments page for a student in ClaSSic



Registration Notices

Those paper slips stuffed in the morning register and lost scattered on the way to registration can now be replaced with the new Notice function in ClaSS. Intended for the events of the day, either to be read out to students during registration or just for the teachers information, a notice pop-up appears when a teacher first accesses the Register tab on a morning:

A notice pops up in the RegisterA Notice can be shared across multiple registration groups by checking them in the list of registers on the Completed Register page. Then press the Notice button at the top to write the message and schedule the day it is to be active. There can be multiple messages added for the same day for the same group if needed.


Homework Reminder

Setting homework

Recording homework in the MarkBook has two main advantages. First and foremost it helps parents see what homework their children should be doing. It does this by listing the homework details like date due, description and any references through to the the parent portal ClaSSic: you fill out the details when you create the homework column in your MarkBook and the synchronization with ClaSSic does the rest.

Secondly for teachers it allows, at a glance, a comparison of when work was set and collected with the attendance record of each student. So, you know who really did miss that piece of homework because they were out of school.

If you’ve not recorded homework before then here’s a brief instruction sheet: Setting homework guide.

The Green Tick for Targets

Student targets have been given a higher profile through the the Green Tick greentick for Targets which now sits alongside the Merit StarĀ goldstar for every student. These are visible in all student lists, across Register, Info and MarkBook. All staff have access to this and clicking on the Green Tick gives immediate access to the current Target sheet for a student:


It is expected that form tutors are usually responsible for entering and updating Targets and this is done through the student profile page in the InfoBook. An instruction sheet is attached: student_targets

Training event in Madrid: ClaSS Assessment Management

Location: King’s College School La Moraleja in the ICT suite

When: Monday 10th at 14:30 – 16:00

Audience: Anyone who might associate their responsibilities with the job titles Curriculum and Assessment Manager or Director of Studies.

We’ll look at how assessments are defined and managed in ClaSS, cover grouping assessments into profiles for tracking student progress and learn to make use of the tools for defining the assessment structure for a course for a full year. New features for generating reports from assessment profiles will be covered.

To access the training sites: Group 1 and Group 2

Attendance Summaries in full

Full attendnace report for a student

Full attendnace report for a student

The summary button in the register now generates a full attendance report for a pupil. This includes both day-by-day attendance marks for the whole year and some overall statistics for absences and lates. If the same is needed for a previous year or a precise date range then you can use the Attendance option in the Report book.